on arrival your team needs to.....

1) Register at Race Registration Area, please note your PE teacher/group leader is the only person who needs to do this! Registration opens at 9.15am and closes at 10am. Please do not be late. It takes a long time to get all competitors set up for the race – see below.

2) Take all your competitors to ‘Number Marshals’ next to race registration to have their numbers written on their arms and legs for the swim phase.

3) Put trainers/shorts/top into transition area. Your number corresponds to the number on the bunting in transition. Please make sure your clothes are in a neat pile to avoid being disturbed by athletes running past. If it is raining turn your shoes upside down to keep them dry. There will be marshals to help you find your place. Teachers/Parents/Guardians are allowed in transition to help set up.

4) Attend a mandatory race briefing promptly at 10.30am on the playing field next to race registration for all competitors, teachers, parents and guardians.

5) Be ready in starting pen area at allocated start time. Marshals will call each year group and walk competitors to the pool side. Listen to the ten minute warning announcements over the PA outside.

6) Course maps are available on race day when you collect your team's chips. IT may also be emailed to the team leader one week before the event. Please make sure each competitor understands the running route for his/her category. Running the incorrect course means disqualification. It is the competitors’ responsibility to get this right. No exceptions.

VERY IMPORTANT INFORMATION *No photography or video footage is allowed in the swimming pool or transition areas. This will be strictly marshalled.

*No parents/guardians or teachers are allowed in the transition area after 10.30am Teachers/parents/guardians are allowed in transition before the race begins to help the competitors find their numbered area for their clothes.

*Please make sure each competitor is wearing the correct attire or they will not be allowed to compete or will be disqualified. Swimming hats must be worn in the pool. Please refer to the clothing information in the rules to make sure they are appropriately dressed. No exceptions will be made.

*Please keep children supervised at all times throughout the day, especially after the race finishes.

*We encourage parents to positively promote good sportsmanship and support their children whilst they are racing. Any person exhibiting aggressive or untoward behaviour will be asked to leave the premises for the protection of all competitors.

*Pocket money – you might let your competitors bring pocket money on the day to buy Aquathlon items such, t-shirts etc. Our funky T-shirts are £10 this year.

*Finishing medals will be given out immediately as the competitor crosses the finish line. Please do not lose them as we cannot replace lost medals.

HOW TO ENTER

Entries are all via paper forms through the PE teachers only, entry forms will be emailed to your teacher. This year each competitor entry is £18.00 per person which includes £1.50 contribution to medical cover. Please do not contact the host school venue with questions. All race information can be found by reading these website pages.

The closing date for all entries is 6th March 2020. NO exceptions can be made. Due to the popularity of last year’s events there is a cap on the number of competitors in each age group so please enter early to avoid disappointment. We were full a month before the closing date last year.

Finding the Event Please use the postcode RH5 6ST and access the school from Beech Avenue to find the competition venue and leave enough time to make sure you arrive on time, there is a lot to do before the race starts. Cars can access this event at 9.15am. Minibuses/buses please wait in a lay-by on Epsom Road before you turn into Beech avenue and enter the school site from 9.15am onwards to avoid normal school day traffic.

Medical cover on the day There will be medical support in attendance.

Parking Parking is within the school grounds; please follow the marshal’s directions on arrival. 

Changing & Toilet Facilities There are boys and girls changing facilities with hot showers, please see course map for locations. Please do not leave any valuables in them. The race director, staff and St. Teresa's School do not accept any responsibility for lost or stolen belongings.

Lost Property There will be a lost property area next to race registration. Any lost property left after the event will be recycled.

Food & Drink Please bring packed lunches. No food or drink is to be taken into the sports centre. Please eat inside your minibus or outside on the lawn and take all your litter home with you. Please note the venue is a NUT FREE ZONE so please do not bring any food with nuts in them.

EXAMPLE TIMETABLE (please note times may be subject to change on the day due to unforeseen circumstances e.g. weather)


MORNING SESSION

TIMING

LOCATION

Arrival

9.15am SHARP!

Car park (please follow marshals' instructions)

Race registration (chip collection and number marking)

9.15 am - 10am 

Tents on playing field please go to race registration first 

Volunteers Marshal Meeting

10am

Meet at the finish flags promptly on the artificial hockey pitch

Transition opens/closes

9.15am - 10.20am

Netball Courts

Race briefing

10.30am PROMPT

Assemble by podium and Aquathlon flags on playing field

Race starts

10.50am

Groups will need to be in the starting pen ten minutes before their race time. Please note we usually run ahead of time so please listen to the announcements so you know when to go to the start).

TBC 2020: This year the race will run in this order. Please note times may change on the day although we do our very best to keep to schedule.

Year 10  (10.50am)
Year 9 (10.50am)
Year 8 (11am)
Year 7 (11.10am)
Year 3 (11.30am)
Year 4 (11.40am)
Year 5 (12.10pm)
Year 6 (12.25pm)




Race finishes

1pm

Clear transition

1pm - 1.20pm

Netball courts

LUNCH

Prize giving

Finish

1pm

1.20pm

1.50pm

Teams are more than welcome to picnic on the playing field, please supervise children at all times and take your litter home with you.

Assemble by Aquathlon flags on playing field